Confluence / Notion
The shared source of truth for requirements, decisions and how things work.
What it is
About Confluence / Notion
Confluence and Notion are the leading team documentation platforms for writing, organising and linking structured documents like requirements specs, meeting notes and onboarding guides. Confluence integrates tightly with Jira for engineering teams, whilst Notion favours flexible databases and templates, making it popular with startups and cross-functional teams. Both provide searchable, permissioned workspaces where requirement analysis and stakeholder communication are documented and kept current.
What you can do with it
Capabilities
Write and structure requirements docs, specs and meeting notes
Build a searchable team knowledge base with linked pages
Track lightweight projects or roadmaps with databases or Jira integration
Collaborate in real-time with comments, mentions and version history
Template repeatable documents like PRDs, retros and onboarding checklists
How to learn it
Learning Resources
Atlassian's official Confluence guides and Notion's official help centre with templates
YouTube channels like Thomas Frank for practical Notion workspace setup
Practise by rebuilding a simple team wiki or product-requirements template
Notion Academy and Atlassian University free courses
Pro Tip
Agree page-naming and folder-structure conventions before the workspace grows — both tools make creating pages trivially easy and tidying them up later nearly impossible without a system.
Skills that use this tool
Roles that use this tool